Precisely

Privacy & Cookies Policy

Introduction

Welcome to the Privacy Policy for Precisely AB (“we” or “us”). We operate both the website precisely.se and the cloud-based B2B contract management platform currently available at app.precisely.se, which are jointly referred to as the “Service”. We’re a company incorporated under the laws of Sweden and our corporate reg. no is 556963-5286 and our registered address is Kungsportsavenyen 18, 411 36 Gothenburg, Sweden.

In the following, “you” refers to you who use the Service on behalf of a legal entity (the “Company”) who, for example, might be your employer or contractor. You are not allowed to use the Service in capacity of a natural person. This basically means that the Service only may be used on behalf of a Company.

We are committed to protecting your information and respecting your privacy. When you give us information about you or your business, you trust us to store and use that information responsibly. We will do what we can to earn that trust.

This Privacy Policy, together with our Terms of Service and any other documents referred to in it, sets out the basis on which any personal data which we collect from you will be processed by us through the Service.

We will do our best to help the Company streamline and take control of its contracts by using the Service. However, in order to use Service, you must accept that this Privacy Policy applies to you. So please read it carefully.

And, of course, as the Service develops, we might have to update this Privacy Policy. In such case, you will be notified by e-mail to your registered e-mail address. The amended Policy will also be published at precisely.se. All amendments are effective thirty days after they are initially posted on precisely.se, unless new legislation or other compelling reasons require the amendments to be effective immediately.

Personal Data

With “personal data”, we mean all information through which you directly or indirectly can be identified. For example: your name, your address, your civic registration number, your IP address, your login information, your e-mail address and any other data through which you can be identified. All of this is called “personal data” in short.

When you sign up as a user of the Service, you will be asked to provide certain personal data such as your name, email address, mailing address, credit card information, LinkedIn profile and Company information, or any information that you provide voluntarily. We will furthermore collect some information automatically, such as your IP-address.

If your Company invites you to the Service, the Company might provide us with some information about you in order for us to set up your account and send an invitation. We will furthermore automatically receive information about your use of the Service.

Responsibility for personal data

The Company is the so-called “controller” of your personal data, in accordance with Swedish and EU legislation, whereas we are the Company’s personal data “processor” or “assistant”. This means that the Company decides the purpose and manner of the processing and is responsible for its own and our processing of your personal data.

Purposes of processing

As the provider of the Service to your Company, we collect and process your personal data for your Company’s purposes, in accordance with its instructions and on its behalf. Usually, however, the purpose is related to improving your experience of the Service and helping us to deliver the Service in a better way (e.g. interacting with our support function, analytics, user database management, handling payments, authentication, managing contact requests and notifying you of any changes to the Service). Please ask your Company for more information in this regard.

Email

We may occasionally send you emails to tell you about new features, solicit your feedback or just keep you up to date about what’s going on with our products.

If you do not wish to receive such emails, you may, however, opt-out at any time by clicking the unsubscribe button in our email.

Accessing, editing and removing your information

You can review and edit the personal information you have provided to us by logging on to your account in the Service and edit your user account. Although most changes/deletion occur immediately, information may still be stored in a web browser’s cache. We take no responsibility for stored information in your cache, or in other devices that may store information, and disclaim all liability of such. In addition, we may, from time to time, retain residual information about you in our backup and/or database.

Your rights

You have the right to access the personal data that your Company processes as a controller, once annually, free of charge. At your request, the Company shall also correct any of your personal data that is found to be inaccurate, incomplete or misleading. To exercise any of these rights, you must make your request to your Company.

Cookies

We use cookies to e.g. remember your preferences and to track advertisements. For these reasons, it is necessary that you enable cookies in your browser, and you hereby acknowledge that we have informed you of our use of cookies and that you consent to our use of cookies in relation to your computer system.

A cookie is a small file containing data (a combination of letters and numbers) that our Service can send to your browser. It may be stored on your computer’s hard drive and accessed by our web server or the servers of our third-party service providers. This data can then be retrieved, which allows us to personalize your experience with us. Visit http://ec.europa.eu/ipg/basics/legal/cookies/index_en.htm to find out more.

Cookies may be either “session” cookies or “persistent” cookies. Session cookies allow customers to carry information across website pages, without requiring those customers to re-enter that information. These cookies automatically delete themselves when you leave a website and go to another website, or when you shut down your browser.

Persistent cookies, however, allow a website to recognize users when they come back to the website and to remember certain information about those users’ preferences. These cookies stay on your computer until you manually delete them. Instructions on how to delete cookies are found below.

Our Service uses cookies to help us personalize your experience on the Service. We may use both persistent and session cookies. We, or our third-party service providers, may use the following types of cookies.

Strictly necessary cookies. These are cookies that are required for the operation of the Service. For instance, they include cookies that enable you to log into secure areas of the Service.

Performance/analytical cookies. These allow us to recognize and count the number of visitors of the Service and to see how visitors move around the Service when they are using it. This helps us to develop the Service and improve the way it works, for example, by ensuring that users are finding what they are looking for easily.

Functionality cookies. These are used to recognize you when you return to the Service. This enables us to personalize our content for you, greet you by name and remember your preferences (for example, your choice of language or region).

For the sake of clarity, please note that in places third parties use cookies, we have no control over how those third parties use those cookies.

Unless you adjust your browser settings to refuse cookies, our system will issue cookies as soon you visit our Service. It is possible to block cookies by refusing to accept cookies in your browser settings. You can also delete cookies through your browser settings. If you use your browser settings to disable, reject, or block cookies (including essential cookies), certain parts of our Service will not function fully. In some cases, our Service may not be accessible at all.

If you want more information on how to delete cookies on your hard drive, or on how to control your cookie and browser settings, please visit http://ec.europa.eu/ipg/basics/legal/cookies/index_en.htm

Third parties

We may post links to third party websites on the Service. Such third party websites are not screened for privacy or security issues by us, and you release us from any liability for the conduct of these third party websites.

Sharing your personal data

Your personal data will be shared with your Company. We may furthermore share your personal data with our subcontractors to facilitate, provide and perform the Service or to analyze how the Service is used. For example, our web host stores your information and we may use subcontractors to perform maintenance or assist us in securing the Service.

In such cases, we remain responsible for our subcontractors’ processing of your personal data. Our subcontractors have access to your personal data only to perform these tasks on our behalf and are obligated not to disclose or use your personal data for any other purpose.

Server logs and non-personally identifiable information

Like most website operators, we collect non-personally-identifying information that web browsers and servers typically make available, such as your browser type, language preference, referring site, and the date and time of each visitor request. We will collect and share statistics about such use of the Service in an aggregated and non-personally-identifiable manner. Our purpose for collecting such information is to better understand how our visitors and users use the Service and for marketing and advertising purposes.

Such information is never linked back to any personal data unless to identify anyone using the Service in an unauthorized manner. Without a subpoena, voluntary compliance on the part of your Internet service provider, or additional records from a third party, this information alone cannot usually be used to identify you.

Security measures

We work hard to keep your personal data safe and secure. A number of measures have been implemented to hinder unauthorized access. For example, we use SSL certificates and have given you the possibility to enable two-factor authentication in your account. Nevertheless, even though we take the security of your personal data very seriously, please keep in mind that no method of transmission over the Internet, or method of electronic storage, is 100 % secure. We strive to use commercially acceptable means to protect your personal data and to make sure it is treated securely and in accordance with this Privacy Policy. We also recommend that you use anti-virus software, firewalls, and other precautions to protect yourself from security threats.

We already use Precisely