Case study

Contract automation makes the process faster

Takeaways

  • Pre-defined templates simplify and streamline the contract process.
  • Reducing the contract agreement generation process by 80%.
  • Contracts are error-free while protecting data.

image shows people working on computer with automated contract management

 

Fast-growing company Plat4mation is an international Service Now IT platform with locations in the Netherlands, Belgium, Germany, Switzerland, USA, and India. With over 200 platform consultants, they are constantly handing out offers to new employees. In turn, this results in a continuous need for a high volume of contracts. Thus, a specific need for contract automation.

images shows Plat4mation contracting team
The Challenge - International contracts, accuracy and data privacy

Plat4mation needed a way of efficiently generating contracts for the HR Department. With an expanding company and numerous international consultants, it takes several languages to create contracts. This is very time consuming for the HR Department, as well as keeping contracts accurate. So, Plat4mation would handle contract creation by duplicating previous contracts. This also meant that when someone made a typo in one contract, it was then copied into all other contracts. Hence, duplicate contracts resulting in many errors.

As a result of duplication, the big challenge for Plat4mation was privacy. Duplicating a contract and manually replacing variables such as name, salary, and start date was high risk. On several occasions, employees did not notice variables that needed to be updated. Thereby, sensitive data was spread, such as employee offers.

images shows Plat4mation contracting team

“The risk of data being spread was so high that we needed a solution to ensure it would never happen again. That solution was Precisely.”

Roel Schoenmakers, CFO at PLAT4MATION
image shows woman using contracting automation tools on her computer
The Solution - Easy to use templates

 

With Precisely’s contract automation software, Plat4mation is now able to quickly produce error-free contracts. Plat4mation has set up HR templates for working contracts, lease agreements, bonus arrangements, and more. The HR Department simply fills in the variables in the pre-defined templates to automatically generate their contracts. The templates also ensure that all variables are accurate for each contract they generate.

Choosing platform for contract automation

“No other solution had a simple way of creating a template where you can just fill in the variables, and then the contract is generated. For us, that was the big advantage of using Precisely.”

Roel Schoenmakers, CFO at PLAT4MATION
image shows woman working with computer
The Result - Accurate contracts 80% faster

 

Today, Plat4mation is 80% faster when handling contracts. As a result, they save both time and money. Additionally, all contracts are error-free and protect employee data. With so many contracts to handle, Plat4mation also appreciates having everything in one place. Because with Precisely, they are able to store all contracts in a central, digital repository.

All in all, Precisely has been invaluable in assisting Plat4mation’s growth journey. And their hiring process and ongoing contract handling is now more streamlined than ever.

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